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Not sure yet if you want to ditch the old fax machine and make the switch to a cloud based faxing environment? Consider the following in making your decision...
Advantages of eFaxing
- Complete mobility - a physical fax machine is tied to a specific location. It's certainly not the most convenient piece of machinery to drag along when you are on the move.
But eFax is completely software based. All you need is internet access and either a laptop computer, your tablet, or even just your phone for full fax receiving functionality and sending capabilities that will be satisfy most users.
- Faxing documents directly from any program - almost any document produced nowadays is generated digitally on a computer. To have such document faxed over a fax machine they need be printed first (many fax machines do function as printers as well).
This extra step is bypassed with Telebroad's print-to-fax technology. It will take any document you have on any program and use the printing function to generate a virtual fax-compatible file that will be efaxed directly to a recipient.
Another choice is to efax documents simply as email attachments. The email is sent to a special Telebroad server that handles the entire faxing process.
In either case there is no physical printing required. You save trees and money by avoiding paper waste. You save time by not having to scan any documents.
- Full access to any fax and faxing history - a traditional fax machine is just a transition medium. It has no archiving capabilities. To be able to access any old faxes you would need a laborious system where you scan every fax and store it digitally, preferably on a cloud storage solution.
But with eFax such system is automatically implemented for you. You don't need to bother with scanning faxes or figuring out any archiving method. Any fax you receive is stored digitally on Telebroad's cloud servers and if fully accessible from anywhere.
With a digital eFax archive your entire faxing history is always readily available. It makes it very easy to find specific faxes, not only by date and time, but with actual keywords searches.
- Saving on supplies and repairs - paper is not the only expense you will save on by using eFax instead of a regular fax machine. You can stop stocking toners and avoid dealing with messy ink. There is no need for a dedicated phone line. And probably the biggest savings come from the fact that eFax doesn't break down, eliminating costly repairs and replacement parts.
- Selective user access - you don't want to have to stand guard by the fax machine to prevent important documents from being received by unauthorized staff. With eFaxing you get a level of security and privacy that is just not attainable with a regular fax machine. Since faxes are delivered from a server and not from a phone line, access can be limited to selective users with clearance to the server and blocked from others.
- No busy signal - traditional fax machines have an obvious bottle neck problem - there is usually only one phone line to receive (or send) faxes. The outcome is a busy signal when multiple faxes are sent simultaneously. Fax machines can retry sending, but may abort after several attempts, frustrating the sender. But eFaxing use your broadband connection instead of a phone line. This means your virtual fax number will never have a busy signal as it can handle numerous faxes simultaneously.
Disadvantages of eFaxing
- Limitation on document scanning - an eFax is just a combination of software and a server. It works perfectly for receiving documents and it will satisfy all users who need to fax a digital document. However, if you have a paper document to deal with, you may find that the lack of hardware can sometime be a problem. With a traditional fax machine you can easily scan and send a paper document. But with an eFax you would need to find and use an actual scanner before you can have the fax sent to any recipient. Of course instead of scanning you can just take a picture of a document with your smartphone, but the quality will not be the same as if you would actually scan it.
- A slightly bigger chance of downtime - with eFax you have two networks that have to function in order to send and receive faxes - your local broadband network and Telebroad's own servers. Telebroad reliable server have a track record of 99.9% uptime. Still between this and your own broadband provider (with uptime depending on their performance), you can probably have better odds and uptime with a traditional fax machine that only depends on one "network" - your telephone line. For this to be a real disadvantage, your business will need to send and receive a large volume of faxes on a daily base. For most companies there will not be an issue.
- Cyber security considerations - a traditional fax is a low-tech solution. Faxes are printed when received and are stored in as physical documents. EFax on the other hand is a cloud based high-tech solution that comes with some level of security risks. While Telebroad's severs are shielded with the highest degree of protection and encryption, no servers or organization on the planet is completely safe from cyber attacks. To minimize this risk it is advisable you move sensitive faxes to a local off-line storage solution or simply print them and delete them from the sever.