Select on the bottom-left corner of the TeleConsole screen to access the TeleConsole settings.
Here you can modify various options and configurations and manage all your available communication channels.
You can use the tabs on the left side of the settings screen to jump between the different settings categories:
What Are Channels?
The channels (communication lines or boxes) settings discussed below determine different voicemail, eFax, or SMS lines you listen to.
- Active Phone Line: If you have more than one phone line associated with your TeleConsole account click the drop-down menu and select the one to use for outgoing calls.
- Call Forwarding: Call forwarding is useful when you need to step away from your computer and want to be accessible on a different number. It can also help when your computer is having network issues and you can temporarily forward your calls to a mobile or landline number.
Select FORWARD INCOMING CALLS to start forwarding, enter the number where you want to forward your calls to, and click FORWARD. A red banner will appear at the top of the screen to remind you that forwarding is active.
Do not enter dashes or any other symbols in the forwarding number or you will get an error.
To stop call forwarding you can select either Turn off on the red banner or UNFORWARD INCOMING CALLS.
Note that enabling Do Not Disturb from your profile will disable call forwarding!
- Default SMS Number: If you have more than one business SMS number associated with your TeleConsole account select the default one to send SMS/MMS messages from (all your SMS numbers will be available for selection regardless of the active or inactive SMS text channels in the next setting.)
You can change this to another number on the fly from the From: drop-down menu when you send a new message.
Note that when you change this number it will also affect the content of conversations and only messages delivered to the selected line will be shown at any given time! Select a different line if some conversation or messages appear to be missing.
- SMS Text Channels: If you have multiple business SMS numbers (also referred to as channels) associated with your TeleConsole account click MANAGE PHONE NUMBERS and toggle the ones you wish to listen to.
Once again, the selection here also affects the conversations you will see on the messages screen! If you switch off all the channels you will not see any prior messages. If you toggle on one channel you will only see the conversations previously received on it.
- Blocked Numbers: Click MANAGE BLOCKED NUMBERS to open a list of bl numbers for each SMS channel you have in your account (a channel will show on the list only if it has blocked numbers.)
Numbers on the list are typically from senders of SPAM messages or anyone you don't want to get future SMS/MMS messages from. Their messages will be automatically rejected (but they will still be able to call you. If you need to block calls speak with your administrator or with us.)
You add or remove numbers to the list directly from the messages screen conversation options. If you added a contact, whom you do wish to get messages from, by mistake simply click next to his name or number to remove him from the list.
- SMS Signature: Enter a name here, yours or your company's, that you want to automatically attach to SMS messages. This is especially useful when you are dealing with new clients who may not yet know you by your phone number. But do keep in mind that your name will be attached to all SMS messages, which might be annoying to some people.
In the TeleConsole, the SMS signature appears just under your message.
And on the recipient's end, the signature appears together with the message, like this –
To remove the SMS signature simply enter a blank signature!
- Default Fax Number: Select the default caller ID where a new fax will be sent from.
You can also change this to another number when you send a new fax by clicking the From: drop-down menu.
- eFax Channels: If you have multiple fax numbers (also referred to as channels) associated with your TeleConsole account click MANAGE FAX ACCOUNTS and toggle the ones your wish to listen to.
- Print2Fax: Print2fax is a Windows driver that allows you to send faxes directly from any PC program that supports a printing function. If delivered to a virtual fax machine (such as a TeleConsole client), the faxed document will be converted to a PDF.
Click INSTALL PRINT2FAX PLUGIN to download the driver's installer with your default browser. Open your Downloads folder and double-click the installer to start the installation process.
You can find more information about installing and using the driver here.
When the TeleConsole Windows app is installed, printing a document to the Print2Fax driver will result in the fax being sent from the TeleConsole fax screen and not from the print2fax driver. You will first see the TeleConsole's Sign In screen if you are not signed in to it.
Voicemail Channels: If you have multiple voicemail boxes (also referred to as channels) associated with your TeleConsole account click MANAGE VOICEMAILS and toggle the ones your wish to listen to.
Once again, the selection here also affects what you will see on the voicemail screen! If you switch off all the channels you will also not see any prior voicemail messages. If you toggle on one channel you will only see the voicemails received on it.
- Bulk Upload Contacts: This allows you to import a list of contacts from other apps using a CSV file. Drag-and-drop the CSV file to the upload box or click click here to navigate to the CSV file.
For the CSV file to work properly with the TeleConsole it needs to be formated like this –
When opening the upload window you can click sample to download a sample template file that will allow you to format or edit your contacts according to the required format.
The Shared field determines if the contact is private or shared (public). Use a value of 1 for a shared contact (public) or a value of 0 for a private contact (not public). If you leave the field empty the default value is 0.
Note that if you upload the same CSV file twice you will create duplicates of the contacts it contains!
After you click the UPLOAD button you will get the import results, including contacts that failed to import due to a wrong format or a missing number. You should also pay attention to any duplicate contacts.
- Export Contacts: This will export your personal contacts as a CSV to your downloads folder. If you cannot open the file for any reason make sure to rename it with a CSV extension.
You cannot export company contacts!
Sound & Devices Settings
Four drop-down menus are available here for selecting input/output devices for making or accepting calls – Microphone, Speaker / Headset, Secondary Ringer, and a Video Camera. A grayed-out drop-down menu indicates that the particular input/output method is not available or is not configured properly.
The choices are automatically configured with the system's default input/output device as they appear under your Windows settings. You only need to change them if you want to use a different input/output device.
The Secondary Ringer defines another sound output device where a ringing sound will be played for incoming calls. If, for example, you have your incoming calls set up to ring on headsets, you may not hear the ringing if you don't have them on. In this case, you will want to define the Secondary Ringer to be your PC speakers.
You can also change these selections (except for the Secondary Ringer) under the Sound & Devices Quick Menu available at the top-right corner of all screens.
You can click to test any of the devices. Click to stop the test.
- Incoming call ringer or Incoming SMS ringer: The TeleConsole provides sound notifications for incoming calls and SMS messages. You can Enable or Disable these notifications in these drop-down menus.
- Incoming call window position: Incoming calls also have a call notification window (shown even when you use other programs) that allows you to answer or decline a call. In this drop-down menu you can select where to place this window – Center, Top Left, Bottom Left, Top Right, or Bottom Right.
- Unread count: Toggle this option on or off to display or hide new communication badge counters on the TeleConsole's menu icons (left side of the screen) for missed calls, unread SMS/MMS, new voicemails, and new faxes.
The count of all of these communication channels is also added up and get displayed as a single badge counter on the TeleConsole's taskbar icon. In the example shown here one missed call, three unread SMS messages, and a new voicemail are shown as a single five messages badge.
If the Unread count option doesn't work, try to also install the TeleConsole from a Windows admin account and sign in to it with the credential of the relevant user. You can then sign out and access the TeleConsole normally. The badge counters should work fine now.
- Launch app on system startup: Self-explanatory. Toggle this option on when you want the TeleConsole to automatically launch whenever you turn on or restart your PC.